EMAIL FILING AND MANAGEMENT
Volume: You receive large volume of emails on a daily basis making it difficult to keep track of emails and to find the information that is needed when it is needed.
Complexity: Your emails can contain a variety of information, including text, attachments, and images. This can make it difficult for you to categorise and index emails in a way that makes them easy to find.
Compliance: You are subject to a variety of regulations that govern the storage and retention of emails. This makes it difficult for you to ensure that emails are stored in a way that complies with all applicable regulations.
Security: Your emails contain sensitive information, such as trade secrets, financial data, and customer records. You need to protect this information from unauthorized access, use, or disclosure.
What is Email Filing and Management?
Document management refers to processes for managing documents within and outside an organisation, both physically and digitally. This includes creating, storing, organising, securing documents throughout their entire lifecycle.
Why does Email Filing and Management matter?
A significant benefit of properly applying document management is the ability to quickly find documents. With advanced search capabilities, users can quickly and easily locate the documents they need, even within very large archives.
Can Email Filing and Management improve document security?
Yes, a DMS indeed contributes to document security. This can be through features such as access control, encryption, audit trails, document versions, and user rights management.
How does Email Filing and Management improve collaboration?
A DMS can improve collaboration through features such as shared access to documents, simultaneous editing, comments and annotations, workflow automation, and notifications.
Benefits You’re Looking For:
Boost Productivity: Effective email management reduces time spent searching for emails, allowing focus on key tasks.
Improved Organization: Centralising emails facilitates access to necessary information.
Stress reduction: A well-managed inbox fosters control and confidence in workload management.
Compliance: Industry regulation is achieved through proper email storage and archiving, mitigating legal risks.
Better Customer Service: Promptly access relevant information, enabling quick resolution of customer issues.
Professional Services: